Job Overview
We are a pioneering organization committed to enhancing global healthcare through knowledge and technology. We are seeking a dedicated Executive Assistant to provide vital support to our Chief Digital Media and Marketing Officer, acting as the primary liaison for internal teams and external stakeholders. This remote role offers a unique opportunity to contribute to strategic initiatives within a dynamic and forward-thinking environment.
Key Responsibilities
- Deliver comprehensive administrative support to a remote leadership team, including preparation of expense reports, scheduling of conference calls, and managing calendars.
- Coordinate travel logistics, including booking flights, accommodations, and transportation.
- Attend meetings with the Executive Vice President (EVP) to capture action items and monitor pending items using project management tools.
- Collaborate with fellow Executive Assistants to ensure seamless coordination of travel and meeting arrangements.
- Maintain proficiency in various support systems, including SharePoint, Marketing, DHx, and Technology platforms.
- Assist in the development of presentations for Board Meetings and events where the EVP serves as a presenter.
- Act as a liaison between the EVP and third-party teams focused on platform development and technology initiatives.
- Participate in meetings with development teams, documenting minutes and managing task assignments.
- Retrieve and review monthly General Ledger (GL) statements from accounting to prepare for budget meetings with direct reports.
- Facilitate communication between the EVP and members regarding content creation initiatives, including podcasts and social events.
- Assist in coordinating schedules and post-production processes, ensuring timely artifact reviews and dissemination.
- Support the EVP in fostering positive team relations and maintaining open lines of communication among team members.
- Organize quarterly meetings for direct reports.
- Contribute to audience acquisition projects related to media initiatives.
- Review content for accuracy, including speaker credentials, sponsor lists, web copy, and social media graphics.
- Identify and rectify missing details on target lists for audience acquisition.
- Assist with content posting and scheduling as needed.
- Undertake additional duties as assigned.
Required Skills
- Bachelor’s Degree or equivalent professional experience is required.
- A minimum of five years of experience in an office setting, particularly in roles requiring communication with external parties and supporting multiple individuals.
- Proficiency in MS Outlook, MS Word, and MS Excel is essential.
- Strong editing and proofreading capabilities are advantageous.
- Demonstrated professional maturity, discretion, and sound judgment.
- Exceptional written and verbal communication skills, with a keen eye for detail.
- Excellent organizational skills and ability to manage multiple projects concurrently.
- Strong interpersonal skills to effectively engage with internal teams and external sponsors.
- Capacity to handle diverse issues, tasks, and assignments while meeting deadlines.
- Discipline to thrive in a collaborative setting with varying levels of supervision required.
Location:
This position is remote-based, with candidates required to reside in Houston, Texas. Minimal travel may be necessary.
Employment Type: Full-Time
